2016-2017 Travel Grant Application DeadlinesDue April 15
Quarter 1: May 16 - August 15
Quarter 2: August 16 - November 15Due August 1
Quarter 3: November 16 - February 15Due November 1
Quarter 4: February 16 - May 15Due February 1
Deadlines are absolute. Please plan accordingly.
New provisions regarding presenters of published work/research
Due to recent concerns regarding pending abstract submissions, HPSC will accept grant applications on a provisional basis for students awaiting abstract acceptance. Students must still submit the application within the quarterly time frame. As always, no late submissions will be considered. Please note in your email that you are awaiting approval of your abstract.
Who can apply for an HPSC Travel Grant?
Currently enrolled, degree-seeking health professions students at the University of Illinois completing eligible travel may apply for a travel award. Non-degree students, former students, students who previously received a travel grant during the current fiscal year, and students enrolled in other colleges at the University of Illinois are not eligible.
What type of travel is considered eligible for travel awards?
1. Conference Presenter (can get maximum of $300)
2. Away Rotation Attendee (can get maximum of $200)
3. Conference Delegates (can get maximum of $100)
4. Conference Attendee (can get maximum of $100)
What can I use as proof of acceptance to present my research at a conference/meeting?
Many organizations no longer send formal letters to authors stating that their research has been accepted for presentation. However, theses same organizations do send approval notices by e-mail to presenters. Thus, HPSC accepts a photocopy of an email, addressed to the student, as long as it contains the name and contact information of the representative responsible for scheduling. HPSC reserves the right to deny any travel reimbursement applications if after repeated attempts we are unable to contact the organization and verify the veracity of the email submitted.
Who can sign the letter of support?The letter of support must be signed by an adviser in the Office of Student Affairs at your school. Unlike past years, a signature from a faculty adviser or PI will not be sufficient. The change was made for two reasons: 1) It is the only way we can verify the authenticity of the signatures 2) Student Affairs want to meet with their students.
Do I have to submit supportive documentation?
In order for your application to be considered complete, appropriate supportive documentation (proof of attendance) must be included for all travel grants except for conference attendees. Incomplete applications will not be considered.
Does the application need to be signed?
Yes, the application needs to be signed by both you and an adviser from your school's Student Affairs Office. All applications need to have both signatures to be considered complete.